Gort Community School (GortCS) is committed to protecting the individual’s privacy and complies with the General Data Protection Regulation (GDPR) effective 25 May 2018 and other regulations. The following policy explains how and why we collect personal data and how it is used.
In summary, GortCS does not: collect more personal data than is necessary; use personal data for purposes other than those specified; keep personal data for longer than it is needed; or share personal data with unspecified third parties.
Collection and use of data
While visitors can use the GortCS website without divulging personal information, when a person contacts us via an email or online form, GortCS collects and stores that information. The information provided (name, organisation, email address, phone number etc) will be processed and stored so that GortCS can contact and respond to the sender.
We collect personal data when a person requests the provision of GortCS services including meals, supervised study, private music tuition, school trips and any other services/products that may from time to be available on our website.
We use this information to:
Provide and administer the service requested by parents/guardians/students and others.
Keep parents/guardians/students and others up to date with relevant GortCS information, services and events. For example, GortCS issues a weekly e-zine/newsletter known as the Headmaster’s Bulletin directly to the email address of parents/guardians, the Board of Management, staff and others who wish to receive it.
Monitor online traffic patterns and site usage (see Cookies below)
We do not share personal data with third parties for commercial or marketing purposes. Where data is shared with third parties, it is done so securely for administration purposes only.
Individuals have the right to opt-out of receiving GortCS communications at any time. To do so, e-mail reception or follow the ‘unsubscribe’ link contained in all GortCS electronic communications.
GortCS may use parents/guardians/students and others personal information to contact them with the school’s e-zine (newsletter) and notices of events. GortCS may also use individual contact information in order to engage in research activities.
Materials and other information that parents/guardians/staff provide are shared with the following third parties: MailChimp (email automation platform) and delivery and postage providers.
GortCS reserves the right to share parents’/guardians’/staffs’ and others’ personal data if legally required to do so by a governmental or regulatory authority.
Events and Photography/Images
At GortCS organised events including musicals, debates, sporting activities and other activities proper to a school, there may be photography or another image recording taking place. People who express a preference not to appear in images captured will be accommodated.
GortCS does not provide private contact details of any staff member, student, parent/guardian or others without the express permission of the individual in respect of whom the contact details have been requested.
GortCS uses appropriate technical and physical security measures to ensure the security of any personal data stored on our systems (online and paper files) and to protect from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure.
GortCS employs CCTV both for security of the staff and students and for the school premises and its installations. CCTV cameras are deployed and sited in compliance with GDPR privacy requirements and footage and images captured on CCTV are not shared with any third party unless required to do so by a governmental or regulatory body authorised to request such images
Personal data collected and stored by GortCS is retained for no longer than necessary for the purpose for which it was collected. We recognise that personal data may not be retained indefinitely.
Editing or deleting personal data
If a person, whose personal data GortCS stores and processes, believes the data held is incorrect or out of date, please email reception so that the data can be updated.
If a person, whose personal data GortCS stores and processes, wishes their personal data to be deleted please email reception so that the data can be deleted within a month of receipt of request.
Please note that deleting stored data may have implications regarding future communications.
Access to copies of personal data
Individuals have the right to request access to the personal data GortCS may hold. To make such a request, contact reception. GortCS will provide individuals with a copy of their personal data. To comply with such a request, we may request verification of identity of the person making the request. The request will be fulfilled by sending the data copy electronically unless the request expressly specifies a different method. The first request made by a customer is free of charge but may be subject to an administrative fee for further requests.
GortCS not send out unsolicited information, including e-mail, regarding any third party commercial offers or advertisements.